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Platform modules

One place for daily workforce operations

Staafin brings employee records, leave, attendance, shifts, timesheets, assets and reporting into a connected HRMS for UK teams.

Employee records

Employee & Organisation Management

Keep employee details, documents and organisation structure in one controlled place, so managers are not relying on scattered files.

  • Centralised employee profiles & employment history
  • Employee self-service for everyday updates
  • Role-based access, permissions & delegation
  • Secure document & file management
  • Dynamic org chart builder
Staafin employee directory screenshot

Real product-style view showing employee directory and profile records.

Attendance

Attendance & Workflow Management

See attendance activity clearly and help managers spot missing records, late entries and approval work before it becomes payroll noise.

  • Mobile, web or biometric clock-in/out
  • Real-time dashboards for HR & managers
  • Customisable multi-level approval workflows
  • Automated alerts & smart notifications
Staafin attendance screen screenshot

Attendance workflows help teams review activity and exceptions in context.

Leave planning

Advanced Leave & Time-Off Management

Manage leave requests, availability and balances in one place, with a clearer view of coverage across the team.

  • Flexible leave policy & workflow builder
  • Custom accruals, carry-forward & holiday calendars
  • Live leave balance tracking & reports
  • Bulk approvals & easy policy configuration
Staafin leave screen screenshot

Leave views support quick availability checks and balance reviews.

Company assets

Asset Management

Track allocated assets, returns and ownership history so equipment does not disappear into spreadsheets or messages.

  • Centralised asset tracking & allocation
  • Asset lifecycle management with audit readiness
  • QR-code-based asset identification
  • Alerts for returns, maintenance & warranty expiry
Staafin dashboard screenshot

Dashboard and operational modules give managers a cleaner daily view.

Recruitment

Hiring & Recruitment

Manage applicants and hiring stages without losing candidate information across inboxes and manual trackers.

  • Visual hiring pipeline & applicant tracking
  • Candidate profiles and recruitment records
  • Job boards, email templates & bulk communication
  • Seamless transition from hiring to onboarding
Staafin applicant tracking screen screenshot

Applicant tracking views keep hiring stages and candidate records structured.

Shifts and timesheets

Shift & Timesheet Management

Plan shifts, reduce allocation conflicts and connect attendance activity with timesheet records.

  • Flexible shifts: fixed, rotating & custom
  • Auto-allocation & conflict detection
  • Smart allocation based on availability
  • Auto-filled timesheets from attendance data
Staafin shift calendar screen screenshot

Shift calendar views help operational managers understand coverage and changes.

Reporting

Reports & Insights

Use workforce reports to understand employee records, leave, attendance and asset activity without rebuilding spreadsheets each week.

  • Real-time dashboards & analytics
  • Attendance, leave, workforce & asset reports
  • Data-driven insights to support HR decision-making
Staafin reporting screen screenshot

Reporting views turn daily workforce records into management visibility.

See the modules working together

Book a guided walkthrough and review the workflows that matter most to your team.

Book a demo